Setting up for success

By: Kelly Knowlen | May 01, 2021

This month, the first core planning team meeting was held to review roles and responsibilities of the committee. We walked away from the meeting with a high-level outline of action items and next steps.

Events Team:

1. Schedule stakeholder calls
2. Conduct initial planning call with hotel
3. Begin space allocation plan
4. Refine project plan and schedule committee calls
5. Finalize invitation list and share with core committee

Core committee:

1. Collect names for invitation list
2. Start conversations with leaders to review conference objectives and determine what they want the event to achieve 

Pro tips: Roles & responsibility alignment

• It is key at the beginning of planning an event to clearly define roles and responsibilities for all parties involved and ensure alignment as early as possible.

This month, we also had six additional team member resources approved! In Q3, we will post and hire for a Director of Special Events, two Event Managers, and another Events Coordinator. In Q4, we plan to hire another Event Manager and in Q1 2022, a third coordinator will round out our team. 

Have questions about this week’s diary entry? Email specialevents@hilton.com to learn more.